Chapter Policies

Golden Key International Honour Society

University of Hawaiʻi at Mānoa

Chapter Policies

The following policies are adopted in addition to those listed in the Golden Key International Honour Society Global Bylaws.

I. Conduct

A.       Members are expected to uphold the ideals of the Golden Key International Honour Society and the University of Hawaiʻi at Mānoa.

B.       The use of illegal drugs and/or consumption of alcohol at Golden Key events is strictly prohibited.

C.       Members are expected to wear proper attire at all Golden Key events.

D.       Members are subject to suspension or expulsion if in violation of set policies.

II. Attendance

The purpose of this policy is to strengthen and encourage the commitment of members to the Golden Key International Honour Society and its endeavors.

A.       Meetings, Events, and Other Activities

1.       Executive Board Members: All executive board meetings, recruitment activities, and recognition ceremonies are mandatory. General member meetings, service activities, and socials are highly encouraged.

2.       General Members: General member meetings and activities are not mandatory, but are highly encouraged.  Starting Spring 2016, double-dipping (earning points for multiple RIOs) events with other groups will not be allowed.

B.       Excused and Unexcused Absences

1.       Attendance is expected and assumed once a member signs up for an event. Excused absences will be granted if notification is given to the chairperson of the event at least 48 hours prior to the start of the event, a replacement is found to participate in the event, or in the event of an emergency (at the discretion of the chairperson of the event). Failure to do so will result in an unexcused absence.

C.       Members are subject to point deductions for unexcused absences. The number of points deducted is at the discretion of the chairperson of the event and the Executive Board.

D.       A member who has more than one unexcused absence during any given semester is not eligible for Golden Member status during that semester.

III. Chairing an Event

To chair an event is to:

A.       Gather detailed and relevant information (i.e., location, time, proper attire, parking, and duties) for fellow Golden Key members.

B.       Send out reminders within one week of the event.

C.       Take attendance on the day of the event.

D.       Take at least 5 photographs at the event.

E.       Complete the Chapter Activity Report (CAR) form found on the Golden Key website.

F.        Determine the number of points earned by each individual participant, and email participants with the amount of points earned.

G.       Submit all appropriate forms to the Secretary by the following executive board meeting.

H.       Submit the amount of points earned by attending members to the Director of Members within one week of the event.

IV. Selection of Officers

A.       All inducted members of the Golden Key International Honour Society, who are current students or alumni of the University of Hawaiʻi at Mānoa, may submit officer applications for consideration.

B.       Interested members shall apply for a specific position by submitting an application to the advisors.

1.       Interviews will be scheduled by the advisors.

2.       Officers are selected by the advisors, with input from the current executive board. The president will be selected by the advisors.

C.       The length of office is typically one calendar year.

1.       Officer terms are flexible and will generally run from January through December, or from June through May.

D.       When officers leave their executive board positions, the vacated positions will be open to applicants.

E.       Officers may be reappointed.

F.        After each calendar year in office, officers need to be evaluated by the advisors if they intend to continue on the board after their current term has expired. Current officers may request to remain in their current position or be appointed to a new, vacant executive board position.

G.       Current officers who remain classified students in the upcoming term will be given first priority for vacant executive board positions (before general members), with approval from the advisors. Classified, current students (both undergraduate and graduate) will be given second priority for vacant executive board positions. Third priority will be given to alumni members who may be appointed to vacant positions, with the condition that there are no qualified student members available to fill the open position. Alumni members on the executive board may serve for one semester, but must reapply at the end of the semester.

H.       All applications and application materials are confidential.

V. Standards of Performance

All members and officers are expected to uphold the ideals of the Golden Key International Honour Society and the University of Hawaiʻi at Mānoa.

A.       Executive Board Members: In addition to the Attendance Policy (Section II), all executive board members must work with the advisors to determine their duties and expectations for each semester.

B.       General Members: General members are highly encouraged to participate in all events.

VI. Points and Rewards System

Chapter control and jurisdiction is written under Article VI in the Global Bylaws of the Golden Key International Honour Society. The purpose of the Points and Rewards System is to encourage active membership.

A.       Active Member: An active member is defined as a Golden Key member who accumulates at least 1,500 points throughout his/her college career and attends at least one service activity, one general member meeting, one fundraiser, and one social. Once a member achieves active status, he/she will retain active member status for life. The member will receive a certificate of recognition, one discounted honor cord, and have his/her name published in the commencement program as an active member.

B.       Key Member: A key member is defined as a Golden Key member who accumulates a minimum of 2,000 points in one semester and attends at least three service activities in the same semester, one general member meeting, one fundraiser and one social in the same semester. The member will receive a certificate of recognition and a free honor cord. Only one free honor cord will be awarded per member, regardless of the number of times a member earns key status. As a key member is considered an active member, the member will have his/her name published in the commencement program as an active member.

C.       Golden Member: A golden member is defined as a member who accumulates the most points exceeding 2,500 points in one semester and participates in at least five service activities, one general member meeting, one social, and two fundraisers in the same semester. More than one unexcused absence will disqualify a member from achieving Golden Member status for that semester. The recognized member will receive a certificate of recognition, a free Golden Key pin, a free honor cord, and a free graduation cap/gown/tassel.  Only one free Golden Key pin, honor cord, and cap/gown/tassel will be awarded per member, regardless of the number of times a member earns golden status. As a golden member is considered an active member, the member will have his/her name published in the commencement program as an active member.

D.       Points are allocated according to the type of event, length, hardship, and/or for wearing a Golden Key t-shirt at designated activities, etc. Points are awarded under the discretion of the event chairperson, as well as the Executive Board. All executive board members are exempt from the Points and Rewards System. Key membership is assumed upon completion of an officer’s term.

E.      Members who are unable to attend general member meetings to meet the requirements for Key or Golden Member status may contact the Co-Director of Involvement and Development to make separate arrangements to fulfill the requirement.  To substitute meetings or socials due to schedule conflicts with two other activities (i.e., community service projects, fundraising hours) for graduating seniors, documentation must be provided to show your “Petitioned” graduating semester.  Ask a board member of Golden Key advisor for more details.

VII. Resignation and Removal

This policy is in accordance with Article VII and Article VIII of the Golden Key International Honour Society Global Bylaws.

A.       Advisors

1.       Advisors may resign for personal reasons, a long leave of absence, or permanent departure from the campus. Advisors must meet with the Executive Board and appoint a replacement before departure. The advisor’s replacement should be made in collaboration with the chapter leadership, the International Staff, and, as appropriate, the University of Hawaiʻi at Mānoa. If the Executive Board finds reason for an advisor’s resignation/removal, they must speak with the advisor, the Associate Director for Region VIII , and International Headquarters.

B.       Executive Board

1.       If an executive board member is not fulfilling his/her duties, he/she may be asked to resign.

2.       If an executive board member decides to resign from his/her position, a written resignation must be presented to the Executive Board. The executive board member is required to perform the duties of an elected officer for the following month or until a replacement is found. The resigned executive board member must remain in contact with the Executive Board during the replacement process.

3.       If resignation does not occur and further misconduct continues after the initial notice, termination can be determined by a consensus of the Executive Board and approval by the advisors.

4.       The Executive Board reserves the right to appoint a replacement for the executive board member who resigns.

C.       Members

1.       Members may resign from the Golden Key International Honour Society. If a member decides to resign, his/her certificate of membership should be returned, and International Headquarters must be informed.

VIII. Amendments

Proposal of amendments to the above policies may be made by any member, officer, or advisor. A proposal for amendment is required and must be affirmed by a 2/3 vote of the Executive Board.

Approved and adopted: 19 October 2016.

GINsystem

GINsystem Log in

Can't Login?